Job Details

DESCRIPTION

Job Description:

• Oversee, coordinate, conduct, and review all aspects of assigned event production tasks, including but not limited to planning, budgeting, PR & marketing, coordination of logistics, recruiting and managing event staff, venue coordination, and program implementation
• Schedule, coordinate, monitor, and review project timelines and ensure project goals are achieved in a timely manner
• Design, implement, monitor, and revise effective budget models for projects and forecast future budget needs
• Manage and execute all aspects of project associated fundraising processes to meet budget objectives
• Manage and monitor event expenses, create expense reports and process invoices
• Coordinate basic administrative operations pertaining to NPO activities including but not limited to setting up Board of Directors meetings, preparing meeting materials, taking minutes, and coordinating follow-up actions
• Coordinate the appearances of invited talent, artists, guests, etc. in projects including but not limited to communication with the agents and/or managers, visa coordination and attendance of rehearsals and performances as necessary
• Monitor, maintain, and create content for event website(s), e-newsletter(s), social media accounts, etc.
• Conduct market research, gather information, negotiate and execute contracts with suppliers
• Proactively and independently devise ideas, initiatives, and procedures to improve provided services and event quality
• Proactively and effectively handle issues and troubleshoot any on-site problems on event day
• Conduct pre-event and post-event evaluations and report on outcomes
• Conduct basic office administrative tasks including but not limited to: answering phones, managing and ordering office supplies, checking and sending emails, receiving couriers and/or messenger services, coordinating meetings for personnel
• Translate documents or interpret meetings between English and Japanese

· Assist in coordinating licensing or investment deals for theatrical productions

· Coordinate purchases and shipments of corporate gifts

· Support HR related tasks

Work Hours: Monday to Friday, 10:00am to 6:00pm

Location: New York, NY

Salary: $62,400〜 (Exempt)

Benefit:

· Medical, Dental, Vision Insurance: Company pays 80%

· Can provide commuting expense

Employment Type: Full-time, Direct hire

Qualifications:

· Bachelor's degree

· 1-3 years of relevant work experience in an administration or coordinating position is preferred

· Proficiency in Office applications (Word, Excel, PowerPoint)

· Excellent numeracy skills with an attention to detail

· Ability to thrive in a demanding environment with multitasking competencies

· Bilingual with excellent writing, speaking and presenting skills in both Japanese and English

· Interest in Japanese culture and arts and/or theatrical shows is a plus

· Website/Editing and design skill is a plus

SALARY

$62,400.00 – $62,400.00 per year

Pay: