Job Details

DESCRIPTION

Position Type: Part Time (Salaried)

Salary: $30/hour (non-negotiable)

Benefits: This position includes paid holidays and paid time off. It does not currently include health benefits.

Hours: 20 hrs./week between the hours of 10am - 6pm

*Hours can be split into 3 days/wk or 4 days/wk

*Productions / Event work may require some weekend/evening hours.

Location: 47 Great Jones St. NYC, 6th Floor

Reports to: Stacy Waring, Operations Manager

Submission Deadline: November 15, 2024

Position Description

Ping Chong and Company seeks a part time Operations & Communications Coordinator to join the Company during the final phase of a three year organizational transition. We are seeking individuals whose values are aligned with PCC’s collaborative, artist-centered, experimental approach to the creation of new interdisciplinary performance work by artists of color. This is a pivotal operational support role for the organization. The ideal candidate must possess a talent for detail while being adept at multitasking. This role also requires a thorough and reliable self-starter who is comfortable working independently and collaboratively.

The Operations & Communications Coordinator is responsible for the following areas as outlined below:

Operations Tasks:

• Update organizational calendar.

• Schedule and confirm bi-weekly staff meetings.

• Take notes at staff meetings.

• Help organize physical office files.

• Update and maintain inventory lists of supplies and equipment in office closet and storage units.

• Place office supply orders, as requested.

• Ensure the office is organized and tidy and coordinate office cleaning staff scheduling and payment.

• Complete local administrative errands (post-office, check deposits, etc.).

• Update donor contact and donation information in the database.

• Retrieve and sort daily mail.

• Scan and send financial and administrative related correspondence to the financial management team.

• Upload receipts and invoices to the fiscal management tracker (Airtable)

• Prepare petty cash payments, receipts.

• Provide project management support for workshops, projects and events.

• Track comp ticket requests and communicate with box office staff for events and productions.

Communications Tasks:

• Populate and schedule communications calendar for the Company in consultation with staff, and stay updated on the latest events and announcements.

• Collect content drafts and visual assets for website updates, e-blasts, and social media posts. Circulate for review and publish.

• Upload, label, & organize photos and videos for future use.

Core Competencies:

• Highly organized, reliable, detail oriented, and thorough

• Highly responsive and a clear communicator, expectation will be to regularly respond to and track correspondence by multiple individuals

• Ability to complete designated tasks and follow directions with autonomy and efficiency

• Familiarity with Outlook & Microsoft Office, and Google platforms

• Experience with social media posting and platforms

Desired Experience
• Familiarity with Photoshop, Canva or similar, preferred

• Familiarity with reviewing copy and visuals for events, performing or visual arts, a plus

• Past experience working with donor/audience management databases like Sharesync or Neon, a plus

How To Apply

Please submit a cover letter, resume, and two references to [email protected]

DURATION

Dec 16, 2024 -

SALARY

$30.00 – $30.00 per hour

Pay: